Bulk edit records

It is often easier to update records in bulk than it is to edit each one individually. You can even send records to an integration in bulk. Bulk editing is as simple as creating a list report filtered to your data set, then selecting records individually or in bulk.

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Considerations before converting or moving records

Bulk editing is a simple and powerful tool, so it is worth considering the exact effects of your edits before you click the Apply button. We have put contextual warnings in the Bulk edit modal to give you a few tips.

When you bulk edit records, your edits might affect fields that you did not intend to change. For example, moving a record to a release in a different workspace can move it into a new workflow, with access to different statuses. Converting a record to a new type might change the number of custom fields available. To keep you from making a change that you will have to manually undo, we put the following parameters around bulk editing.

When you opt to convert records via the bulk edit function, your Aha! account will only transfer a field's value from the original to the edited record if:

  • That field is available in the new record type (requirements, for example, have fewer fields than features)

  • That field is a status and the edited record will use the exact same workflow as the original record (not a copy of the exact workflow).

  • That field is a custom field and the edited record uses the same API key for the custom field.

  • That field is an integration field and the edited record uses the same integration.

In short, the bulk edit modal will only map a field to the edited record if it can be absolutely sure that that mapping is relevant.


Bulk editing records

When you select one or more records in the list report with the checkboxes on the left side of your report, the Bulk edit button appears at the top. You can bulk edit any records that you have the permissions to edit.

When you click Bulk edit, you will get the option to edit data for the currently selected primary record type in the following ways:

Once you have selected the information you would like to update, click the Apply button to quickly update all of the selected records. You can also click the Delete button to bulk-delete your selected records.