Aha! Whiteboards | Voting tool

Gather stakeholder feedback quickly and understand which ideas have the highest impact. Hold a voting session on a whiteboard — then move forward with the top priorities.

a voting session on a whiteboard

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This article discusses functionality that is included in the Aha! Whiteboards Advanced plan. Please contact us if you would like a live demo or want to try using it in your account.

Overview

Participants can vote on objects (or a selection of objects) in your whiteboard (such as ideas from a brainstorming session). Voting is anonymous while the session is in progress, even to the session facilitator.

Voting sessions can be timed. You can set them to any time frame. Create a short session for focused real-time collaboration, or expand it to a day or more to allow for asynchronous votes.

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Manage a voting session

  • Click the >> menu to the right of your screen to expand the side panel. Click Voting.

  • Use the controls to set a time limit for your vote. You can set the time limit in minutes, hours, or days. You can also make it unlimited.

  • Choose the number of votes allowed per person.

  • Optional: If you only want participants to be able to vote on specific objects within your whiteboard, select those objects and toggle on Only selected objects under the Start button.

  • Click Start to let voting begin!

Once the voting session has started, the number will update to display the vote count for each object as participants vote. If you do not see the vote count, zoom in on your whiteboard to at least 40%.

If you have set a time limit for the voting session, you will see the timer tool display the time remaining in the Voting session panel. Click the +1 or +5 buttons to add more time as needed.

You can click End voting session at any time to close voting.

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Participate in a voting session

The facilitator of a voting session will let you know when it is time to vote. If you are participating asynchronously, they will provide you with a link to the whiteboard where voting will take place. Anyone with Edit access to the whiteboard will be able to participate in voting and see vote counts.

On the whiteboard, objects you can vote on will show blue squares displaying a 0.

  • Add a vote to an object by hovering over the blue square, then clicking the + button to add a vote.

  • If you are allotted more than one vote, you can add all your votes to one object or a single vote to multiple objects.

  • Use the - button to remove a vote you have added if you change your mind. Please note that this is only possible while the voting window is still open.

A timer will display at the top of the whiteboard to remind you how much time you have left to vote. When you are finished voting, click I am done to submit your vote(s).

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See results

The facilitator of the voting session and participants can see the results of a voting session after it concludes.

Find details about how many votes were collected and how many people participated in the Voting section of the right-side panel. See which objects received votes (this is listed from the object with the most votes to the least votes). Objects that did not receive votes will not appear.

Click an object in the side panel to see who voted for it and how many votes each individual submitted for that object.

On the whiteboard, the object with the most votes will display a star icon and the number of votes it received.

Now that you have aligned around the most popular items on your whiteboard, you can move forward with group consensus.

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