Aha! Ideas | Search

Ambitious plans and focused collaboration both tend to generate lots of information. Many Aha! Ideas users have multiple workspaces and thousands of different records. We have designed searching in Aha! Ideas to help you sort through all that data and find the exact record you need — fast.

The search modal in Aha! Ideas showing recent pages accessed.

Click any of the following links to skip ahead:

Search your account
Ideas portal searches
Search syntax

Search your account

To search through your Aha! account, click the search icon in the top-right of your screen or type the / key to open the search modal with a keyboard shortcuts. It will display the last 20 records you viewed. If one of these is the record you were looking for, click it to close the search modal and open the record's drawer.

Don't see what you're looking for? Start typing to search through your Aha! account. Search by record name, ID, related text, or user's name, or use search syntax to perform an advanced search.

As you type, your Aha! account will generate search results, and the Filter by bar will appear on the right side of the modal. Use it to filter your results by Record type or by Workspace.

Search syntax

Search in Aha! Roadmaps supports the following syntax. Use these options to help optimize your search.

Prefix search

Appending an asterisk (*) to a word will search for all words that include the prefix. This allows for distinguishing between exact match versus prefix match results.

For example:

Query	Result
author*	Records containing "author," "authorize," "authorization," "authority," etc.
APP-12	Records that match APP-12 only, and not "APP-121," "APP-122," "APP-1231," etc.

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Combining words

Boolean operators for combining words allow you more control over the outcome of the search results. Boolean operators include AND, OR, and NOT and can be combined with parentheses.

For example:

Query	Result
dashboard OR report	Records containing a reference to either "dashboard" or "report"
dashboard AND report	Records containing a reference to both "dashboard" and "report"
dashboard NOT report	Records containing a reference "dashboard" but do not contain "report"
(dashboard OR report) editor	Records containing a reference to either "dashboard" or "report," but must also contain a reference to "editor"

Boolean operators must be in all capital letters.

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User mentions

Use @mentions in your search queries to include Aha! Roadmaps users.

For example:

Query	Result
@fred	Records where Fred is the user's name

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Phrase queries

Use quotation marks to search for an exact phrase match.

For example:

Query	Result
"Q4 2019 Marketing activities roadmap"	Records that include the exact phrase "Q4 2019 Marketing activities roadmap"

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Search notes

Aha! workspaces and teams often have a significant number of notes. Whenever you search through team or workspace notes, the search modal has an extra tab to help streamline the search process.

The notes page has always had a search bar in the upper-right corner to help you search through your notes. When you use the Aha! search modal on this page, you will see the Notes tab in addition to the Recent and Account tabs. Select this tab to limit your search to just the notes in your currently selected workspace or team.

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Ideas portal searches

When you search within an ideas portal, you use the same search engine that you use in the Aha! Roadmaps application. Ideas portal searches will search ideas' reference numbers, names, descriptions, and visible custom fields.

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Suite overview

Aha! Roadmaps

Aha! Ideas

Ideas

Introduction

How to

Imports

Settings

Workspaces

Idea management

Ideas portals

Portal single sign-on (SSO)

Research

Reports

Knowledge

Collabora